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College · B.Com. (Programme) · Semester 4
DSC-4.2 — Cost Accounting
Course: B.Com. (Prog.) CBCS - Paper BC 4.3: Cost Accounting
Purpose: A complete, exam-focused Markdown revision guide based on the supplied course material. It is an original synthesis: use the source PDF for its full question bank and detailed numerical practice.
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| Unit | What you must be able to do | High-value outputs |
|---|---|---|
| I | Explain the purpose, concepts and classifications of cost | Definitions, distinctions, cost sheet |
| II-A | Buy, store, issue and value materials | EOQ, stock levels, FIFO/LIFO/weighted average |
| II-B | Record and control labour | Idle time, overtime, turnover, incentive plans |
| III | Collect, distribute and recover overhead | Allocation, apportionment, absorption, ABC |
| IV | Select and apply an appropriate costing method | Job, contract, process, unit costing |
| V | Cost a service and reconcile accounting systems | Passenger-km, integral/non-integral accounts |
| Layer | Formula | What it represents |
|---|---|---|
| Selling Price | Cost of Sales + Profit | Price charged to customer |
| Cost of Sales | Cost of Production + Selling and Distribution OH +/- Finished Goods stock adjustment | Cost of goods sold |
| Cost of Production | Works Cost + Administration OH +/- WIP adjustment | Finished output cost |
| Works Cost | Prime Cost + Factory OH +/- WIP adjustment | Factory conversion cost |
| Prime Cost | Direct Material + Direct Labour + Direct Expenses | Directly traceable production cost |
Fast rule: direct costs are traced to a cost unit. Indirect costs are collected as overhead and then allocated, apportioned and absorbed.
| Term | Plain meaning |
|---|---|
| Cost | Amount of resources sacrificed to obtain or produce something. |
| Costing | Techniques and processes used to ascertain cost. |
| Cost accounting | Recording, classifying, analysing and reporting costs to support control and decisions. |
| Cost accountancy | The wider application of costing principles to cost ascertainment, profitability and management decision-making. |
| Cost unit | Unit for which cost is measured, e.g., one unit, tonne, job, passenger-km. |
| Cost centre | Location, person, machine or department for which costs are collected. |
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| Basis | Financial accounting | Cost accounting | Management accounting |
|---|---|---|---|
| Primary users | External users | Internal operating management | Senior management |
| Main focus | Overall profit, financial position | Product/service/department cost | Decisions, plans and performance |
| Time focus | Historical, periodic | Historical plus current control | Future-oriented as well as historical |
| Statutory requirement | Generally compulsory | Usually voluntary | Voluntary |
| Detail | Aggregated | Detailed by cost unit/centre | Tailored to the decision |
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| Classification | Meaning | Example |
|---|---|---|
| Direct material | Material identifiable with a unit of output | Timber in a table |
| Direct labour | Wages traceable to a unit/job/process | Wages of a job worker |
| Direct expense | Expense directly attributable to a unit | Royalty per unit, special design fee |
| Indirect cost | Cannot be economically traced to one unit | Factory rent, supervisor salary |
| Fixed cost | Total cost remains constant within a relevant range | Building rent |
| Variable cost | Total cost changes with activity | Direct material |
| Semi-variable cost | Contains fixed and variable elements | Power bill with minimum charge |
| Sunk cost | Past cost that cannot be changed | Book value of old equipment |
| Opportunity cost | Benefit forgone by choosing one alternative | Rent lost by using own building |
| Marginal cost | Additional cost of one more unit | Usually variable cost of extra output |
| Conversion cost | Direct labour + factory overhead | Cost of converting material into output |
| Planning | Control | Reporting | Decision support |
|---|---|---|---|
| Budget cost and set standards | Compare actual with standard | Prepare cost sheets and reports | Make/buy, pricing and product mix |
| Design records and procedures | Investigate deviations | Report profitability | Evaluate alternatives |
| Estimate tenders/quotations | Reduce waste and idle resources | Supply management information | Advise on relevant costs |
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Use a system that is simple, economical, flexible, timely and aligned to the organisation's product, production method and management needs.
Direct materials consumed xxx
Direct wages xxx
Direct expenses xxx
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Prime cost xxx
Add: Factory / works overhead xxx
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Gross works cost xxx
Add/Less: WIP adjustment xxx
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Works cost xxx
Add: Administration overhead xxx
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Cost of production xxx
Add/Less: Finished goods adjustment xxx
Add: Selling and distribution overhead xxx
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Cost of sales xxx
Add: Profit xxx
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Sales / selling price xxxSuppose direct material is 60,000, direct wages 40,000, direct expenses 5,000, factory overhead 25,000, administration overhead 10,000, selling overhead 15,000, and desired profit is 20% of sales.
| Step | Amount |
|---|---|
| Prime cost = 60,000 + 40,000 + 5,000 | 105,000 |
| Works cost = 105,000 + 25,000 | 130,000 |
| Cost of production = 130,000 + 10,000 | 140,000 |
| Cost of sales = 140,000 + 15,000 | 155,000 |
| Selling price = Cost of sales / 0.80 | 193,750 |
If profit is 20% of selling price, cost is 80% of sales. Divide cost by 0.80. Do not add 20% of cost.
Material control ensures the right material is available in the right quantity, quality, time and price, while keeping stock investment and losses under control.
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| Document | Prepared/used by | Main purpose |
|---|---|---|
| Purchase requisition | User department | Authorises need for material |
| Request for quotation | Purchase department | Invites supplier prices and terms |
| Purchase order | Purchase department | Formal order to supplier |
| Goods received note (GRN) | Receiving/stores | Records quantity and condition received |
| Bin card | Storekeeper | Quantity record at storage location |
| Stores ledger | Cost/accounts department | Quantity and value record |
| Material requisition note | Production department | Authorises issue to a job/process |
| Material return note | Production/stores | Records unused material returned |
| Material transfer note | Department to department | Records internal transfer |
| Level | Formula |
|---|---|
| Re-order level | Maximum usage x maximum lead time |
| Minimum level | Re-order level - (normal usage x normal lead time) |
| Maximum level | Re-order level + EOQ - (minimum usage x minimum lead time) |
| Danger level | Average usage x emergency lead time |
| Average stock level | Minimum stock + 1/2 EOQ, or (minimum + maximum) / 2 |
EOQ balances ordering cost against carrying cost.
Where:
D = annual demand in unitsS = ordering cost per orderH = annual holding/carrying cost per unitAt EOQ, the total of ordering and carrying cost is at or near its lowest point. The first falls as order size rises; the second rises as order size rises.
| Category | Typical share of items | Typical share of annual usage value | Control level |
|---|---|---|---|
| A | 10% | 70% | Very strict; senior review; frequent monitoring |
| B | 20% | 20% | Normal control |
| C | 70% | 10% | Simple, economical controls |
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ABC principle: rank items by annual consumption value:
| Method | Rule | Effect when prices are rising |
|---|---|---|
| FIFO | Earliest receipts issued first | Lower issue cost; higher closing stock |
| LIFO | Latest receipts issued first | Higher issue cost; lower closing stock |
| Simple average | Average of unit prices, ignoring quantities | Easy but less representative |
| Weighted average | Total value available / total quantity available | Smooths price fluctuations |
| Replacement price | Issue at current replacement price | Useful for current-cost decisions |
| Standard price | Pre-set price; difference is a variance | Useful for control |
Receipts: 100 units at 10 and 100 units at 14. Issue: 120 units.
| Method | Issue valuation | Closing stock valuation |
|---|---|---|
| FIFO | 100 x 10 + 20 x 14 = 1,280 | 80 x 14 = 1,120 |
| LIFO | 100 x 14 + 20 x 10 = 1,600 | 80 x 10 = 800 |
| Weighted average | Average = 2,400 / 200 = 12; issue = 120 x 12 = 1,440 | 80 x 12 = 960 |
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| Loss | Meaning | Accounting treatment |
|---|---|---|
| Normal loss | Expected, unavoidable loss | Cost is absorbed by good output; scrap value reduces material cost |
| Abnormal loss | Avoidable or unusual loss | Charge separately to costing P&L / loss account |
| Scrap | Small residue with low sale value | Credit scrap proceeds to relevant overhead/process |
| Defectives | Units repairable at extra cost | Charge rectification according to cause |
| Spoilage | Units not repairable | Treat as normal or abnormal based on cause |
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| Activity | Question answered | Common record |
|---|---|---|
| Time keeping | Was the employee present? | Attendance register, clock card, biometric log |
| Time booking | Which job/process used the employee's time? | Job card, time sheet, daily time record |
| Payroll | How much gross/net pay is due? | Wage sheet, pay slip |
| Labour analysis | Where should labour cost be charged? | Labour distribution sheet |
| Basis | Time keeping | Time booking |
|---|---|---|
| Focus | Attendance | Time spent on each job/process |
| Main objective | Payroll and punctuality control | Accurate job/process costing |
| Typical source | Gate/biometric/clock card | Job ticket/time sheet |
| Method | Wage calculation | Best suited for |
|---|---|---|
| Time rate | Hours worked x hourly rate | Quality-sensitive work; output hard to measure |
| Piece rate | Units produced x rate per unit | Measurable, repetitive output |
| Differential piece rate | Different rate above/below standard | Strong output incentive |
| Halsey plan | Time wages + worker share of time saved x rate | Shared saving approach |
| Rowan plan | Time wages + (time saved/time allowed) x time taken x rate | Incentive with a built-in limit |
Let T be time allowed, t actual time, and R wage rate.
| Incentive plan | Formula |
|---|---|
| Halsey (50% share) | tR + 50% x (T - t)R |
| Rowan | tR + ((T - t) / T) x tR |
Idle time is time paid for but not used in productive work.
| Type | Causes | Treatment |
|---|---|---|
| Normal idle time | Set-up, normal waiting, minor machine adjustment, tea break | Include in factory overhead or inflate labour rate |
| Abnormal idle time | Breakdown, strike, power failure, avoidable delay | Charge to costing P&L / abnormal loss |
| Cause of overtime | Treatment of premium |
|---|---|
| Specific customer/job request | Charge to that job |
| General production requirement | Treat as factory overhead |
| Abnormal reason | Charge to costing P&L |
Labour turnover means change in the workforce over a period.
| Measure | Formula |
|---|---|
| Separation rate | Separations / average employees x 100 |
| Replacement rate | Replacements / average employees x 100 |
| Flux rate | (Separations + replacements) / average employees x 100 |
| Avoidable causes | Unavoidable causes |
|---|---|
| Low wages, poor conditions, poor supervision, lack of training, job dissatisfaction | Retirement, illness, accident, death, personal/family reasons, relocation |
Cost of high turnover: recruitment, training, lost output, lower quality, more supervision, overtime and higher scrap.
Fringe benefits are employment-related benefits in addition to basic wages, such as employer retirement contributions, medical support, paid leave, canteen subsidy, insurance and welfare facilities.
Treatment: charge directly when clearly attributable to a job; otherwise include in labour/factory overhead and recover systematically.
Overheads are indirect material, indirect labour and indirect expenses that cannot be directly traced economically to a cost unit.
| Functional classification | Examples |
|---|---|
| Factory/production OH | Indirect wages, factory rent, power, depreciation |
| Administration OH | Office salary, audit fee, legal expenses |
| Selling OH | Sales salaries, advertising, showroom expense |
| Distribution OH | Packing for delivery, warehouse, delivery vehicles |
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| Term | Meaning | Example |
|---|---|---|
| Allocation | Entire item charged to one cost centre | Salary of one department's supervisor |
| Apportionment | Common cost divided among cost centres on fair basis | Factory rent by floor area |
| Re-apportionment | Service-centre cost redistributed to production centres | Canteen cost to production departments |
| Absorption | Production-centre OH charged to jobs/units | OH per labour hour |
| Overhead | Suitable basis |
|---|---|
| Rent, rates, lighting | Floor area |
| Power | Machine hours / kWh |
| Canteen, welfare, personnel | Number of employees |
| Depreciation, insurance | Asset value |
| Indirect wages/supervision | Direct wages / number of workers |
| Stores expenses | Material value / number of requisitions |
| Repairs | Machine value / machine hours |
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| Method | Formula | Appropriate when |
|---|---|---|
| Percentage of direct material | OH / direct material x 100 | Material drives overhead |
| Percentage of direct wages | OH / direct wages x 100 | Labour cost is main driver |
| Percentage of prime cost | OH / prime cost x 100 | Mixed direct inputs are relevant |
| Labour hour rate | OH / labour hours | Labour intensity drives OH |
| Machine hour rate | OH / machine hours | Machine-intensive production |
| Unit rate | OH / units produced | Homogeneous output |
| Position | Meaning |
|---|---|
| Under-absorption | Actual OH > OH absorbed; too little was charged to output |
| Over-absorption | OH absorbed > actual OH; too much was charged to output |
Treatments: use supplementary rate, transfer a small abnormal amount to costing P&L, or carry forward only when justified.
Include, as applicable: depreciation, repairs, insurance, power, lubricants, operator wages, lighting share, rent share and supervision. Exclude non-productive hours from the denominator when the question requires a productive-hour rate.
Traditional absorption often uses one broad base, such as labour hours. ABC traces overhead through activities and cost drivers.
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| Traditional system | ABC system |
|---|---|
| Usually one/few volume bases | Multiple cause-and-effect cost drivers |
| Suitable when overhead is low and output homogeneous | Useful with diverse products and high overhead |
| Can distort complex/low-volume products | More accurate product/activity cost |
| Simpler and cheaper | More data-intensive |
ABC sequence: identify activities -> create cost pools -> choose drivers -> calculate driver rate -> charge output according to driver usage.
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| Method | Cost unit | Best suited for |
|---|---|---|
| Unit/output costing | One unit, tonne, litre, kg | Cement, bricks, sugar, paper |
| Job costing | One job/order/batch | Printing, repair work, furniture |
| Contract costing | One contract | Construction, roads, bridges |
| Process costing | One process/unit | Chemicals, textiles, food processing |
| Service/operating costing | Passenger-km, tonne-km, room-day | Transport, hospitals, hotels, utilities |
Use a cost sheet to calculate total cost and cost per unit.
Exam order: classify each expense correctly -> prepare total column -> divide by output -> add required profit basis accurately.
Each job receives a distinct job number and cost record.
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Job cost sheet: direct material + direct labour + direct expenses + absorbed factory OH + administration/selling OH as required.
Contract costing is a form of job costing for large, long-duration, site-based jobs.
| Characteristic | Contract costing implication |
|---|---|
| Work performed at site | Site account and site records are important |
| Long duration | Work-in-progress and notional profit matter |
| Large value | Contract account is prepared separately |
| Materials/plant at site | Show closing value/return/depreciation separately |
| Certification by architect/engineer | Work certified is a key WIP figure |
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Cost of work to date includes materials, wages, direct expenses, overheads and depreciation of plant, less materials/plant returned or on hand as appropriate.
Profit recognition: follow the rule specified by your university/text. A common practice is to transfer a conservative fraction of notional profit to P&L based on the stage of completion and cash received, retaining the balance as reserve.
Process costing applies when production passes through continuous stages. Output from one process can become input to the next.
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| Item | Meaning | Treatment |
|---|---|---|
| Normal loss | Expected loss inherent to process | Cost is borne by good output; credit any scrap value |
| Abnormal loss | Actual loss exceeds normal loss | Valued at cost per good unit and transferred to abnormal loss account |
| Abnormal gain | Actual loss is lower than normal loss | Credit process; debit abnormal gain account |
| Debit side | Credit side |
|---|---|
| Input units, material, labour, direct expenses, overhead | Normal loss, abnormal loss, transfer to next process/finished stock, closing WIP |
When WIP is given, units can be incomplete for material, labour and overhead. Use equivalent production where needed.
Calculate material, labour and overhead equivalent units separately when their completion percentages differ.
When one common process produces more than one output, costs incurred before separation are joint costs. The point at which outputs become separately identifiable is the split-off point.
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| Term | Meaning |
|---|---|
| Joint product | Product of significant relative sales value produced jointly |
| By-product | Product of relatively minor sales value arising incidentally |
| Joint cost | Cost incurred before split-off that benefits all joint outputs |
| Separable cost | Cost incurred after split-off for one individual product |
| Method | Basis |
|---|---|
| Physical units | Quantity/weight/volume produced |
| Sales value at split-off | Relative market value at split-off |
| Net realisable value (NRV) | Final sales value less further processing and selling cost |
| Constant gross-margin NRV | Allocates to achieve common gross margin percentage |
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Only compare incremental revenue with incremental cost. Joint cost is already incurred and is usually irrelevant to this sell-or-process-further decision.
Service costing finds cost per unit of service rather than cost per physical product.
| Service | Common cost unit |
|---|---|
| Passenger transport | Passenger-km |
| Goods transport | Tonne-km |
| Hotel | Room-day / bed-day |
| Hospital | Patient-day / bed-day |
| Power | kWh |
| Canteen | Meal served |
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| Cost category | Examples |
|---|---|
| Standing/fixed charges | Insurance, road tax, garage rent, manager salary |
| Maintenance charges | Repairs, servicing, tyres, depreciation where treated by policy |
| Running/variable charges | Fuel, oil, lubricants, trip wages/tolls |
Standing charges xxx
Maintenance charges xxx
Running charges xxx
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Total operating cost xxx
Service units (passenger-km / tonne-km) xxx
Cost per service unit = total cost / service units xxx
Add profit xxx
Fare or freight xxx| Basis | Integral accounting | Non-integral accounting |
|---|---|---|
| Books maintained | One integrated set | Separate cost and financial ledgers |
| Duplication | Avoided | Possible |
| Reconciliation | Normally unnecessary | Often necessary |
| Main advantage | Unified, timely information | Detailed independent cost records |
| Other name | Integrated accounts | Interlocking accounts may be used |
Reconcile profit when cost and financial books show different results, usually because of different stock valuation, overhead absorption, purely financial items or different depreciation/treatment of expenses.
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| Common reconciling item | Why it creates a difference |
|---|---|
| Over/under-absorption of OH | Cost books recover OH at pre-set rate; financial books show actual OH |
| Different stock valuation | Opening/closing material, WIP or finished goods may differ |
| Interest, dividend, income tax | Usually financial-account items only |
| Goodwill/preliminary expense write-off | Often financial-account item only |
| Different depreciation | Cost and financial policies can differ |
Direction check: Start with the stated profit. Add items missing from the target profit but present in the starting profit, and subtract items that have the opposite effect. Label every adjustment with the reason before entering it.
| Topic | Formula |
|---|---|
| Prime cost | Direct material + direct labour + direct expenses |
| Conversion cost | Direct labour + factory overhead |
| Works cost | Prime cost + factory OH +/- WIP adjustment |
| Cost of production | Works cost + administration OH |
| Cost of sales | Cost of production +/- finished goods adjustment + selling/distribution OH |
| EOQ | sqrt(2DS/H) |
| Re-order level | Maximum usage x maximum lead time |
| Average stock | Minimum stock + 1/2 EOQ |
| Weighted average issue rate | Total stock value / total stock quantity |
| Labour turnover | Separations/replacements/flux numerator divided by average employees x 100 |
| OH absorption rate | Budgeted OH / budgeted base |
| Machine hour rate | Machine-related OH / productive machine hours |
| Process cost per good unit | (Process cost - normal-loss scrap value) / expected good units |
| Passenger-km | Passengers x km travelled |
| Tonne-km | Tonnes x km travelled |
| If the question says | Use |
|---|---|
| Profit is 25% on cost | Selling price = cost x 1.25 |
| Profit is 25% on sales | Selling price = cost / 0.75 |
| Gross profit is 20% on sales | Cost of sales = 80% of sales |
| Cash received is 80% of work certified | Cash = 80% x work certified; retention = balance |
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This guide follows the syllabus and topics visible in COST ACCOUNTING SHIVDAS 2.pdf, including its worked-practice emphasis. It deliberately paraphrases and reorganises the material into concise revision notes and diagrams; consult the original PDF for the complete wording of its questions and full numerical solutions.
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